Providing Users View Only Access to Power BI
Within most organizations there is a need to provide view only access to dashboards and visualizations. App Workspaces in Power BI are the keys to achieving this. The initial functionality of App Workspaces was limited and made it difficult to allow users to view dashboards and reports without accessing datasets/dataflows.
With the Viewer Role in App Workspaces, any user provisioned with viewer permissions now has this functionality.
Some key benefits of the Viewer role include:
• Row level security that is defined on the datasets in the PBI workspace is enforced
• Users can export reports to PDF/PPT and print
From a licensing perspective, if you have a Power BI Premium license, users with the viewer role can view the content without requiring a Power BI Pro licenses. For non-premium organizations, a Power BI Pro license is required.